Atomizer/hq/skills/atomizer-protocols/protocols/OP_10_PROJECT_INTAKE.md

OP_10 — Project Intake Protocol

Purpose

Defines how new projects enter the Atomizer Engineering system.

Trigger

Antoine (CEO) posts a new project request, typically in #hq or directly to #secretary.

Steps

Step 1: Manager Acknowledges (< 5 min)

• Manager acknowledges receipt in the originating channel
• Creates a project channel: #<client>-<short-description>
• Posts project kickoff message in new channel

Step 2: Technical Breakdown (< 4 hours)

Manager hands off to Technical Lead (per OP_09):

• Input: Contract/requirements from Antoine
• Output: Structured breakdown containing:
  • Geometry description
  • Design variables (parameters to optimize)
  • Objectives (what to minimize/maximize)
  • Constraints (limits that must be satisfied)
  • Solver requirements (SOL type, load cases)
  • Gap analysis (what's missing or unclear)

Step 3: Algorithm Recommendation (after Step 2)

Manager hands off to Optimizer:

• Input: Technical Lead's breakdown
• Output: Algorithm recommendation with:
  • Recommended algorithm and why
  • Population/trial budget
  • Expected convergence behavior
  • Alternatives considered

Step 4: Project Plan Compilation (Manager)

Manager compiles:

• Technical breakdown
• Algorithm recommendation
• Timeline estimate
• Risk assessment

Step 5: CEO Approval

Secretary presents the compiled plan to Antoine in #secretary:

📋 **New Project Plan — [Project Name]**

**Summary:** [1-2 sentences]
**Timeline:** [Estimated duration]
**Cost:** [Estimated API cost for this project]
**Risk:** [High/Medium/Low + key risk]

⚠️ **Needs CEO approval to proceed.**

[Full plan in thread ↓]

Step 6: Kickoff (after approval)

Manager posts in project channel:

• Approved plan
• Agent assignments
• First task handoffs
• Timeline milestones

Templates

Project Kickoff Message

🎯 **Project Kickoff: [Project Name]**

**Client:** [Client name]
**Objective:** [What we're optimizing]
**Timeline:** [Start → End]
**Team:** [List of agents involved]

**Status:** 🟢 Active

**Milestones:**
1. [ ] Technical breakdown
2. [ ] Algorithm selection
3. [ ] Study build
4. [ ] Execution
5. [ ] Analysis
6. [ ] Audit
7. [ ] Report
8. [ ] Delivery

CONTEXT.md Template

Create in knowledge_base/projects/<project>/CONTEXT.md:

# CONTEXT.md — [Project Name]

## Client
[Client name and context]

## Objective
[What we're optimizing and why]

## Key Parameters
| Parameter | Range | Units | Notes |
|-----------|-------|-------|-------|

## Constraints
- [List all constraints]

## Model
- NX assembly: [filename]
- FEM: [filename]
- Simulation: [filename]
- Solver: [SOL type]

## Decisions
- [Date]: [Decision made]

## Status
Phase: [Current phase]
Channel: [Slack channel]